The Zapier integration sends your BrightStar buyers, attendees, room bookings and refunds into the tools where you keep your people, such as a CRM, an email tool or a spreadsheet. It is for organizers on Elevate or Amplify.
Most of what you know about who is coming to your kirtan, retreat or sound healing evening sits in your BrightStar orders. This link carries it to the list you actually open each day, with no export to remember.
Where to find it
Dashboard → Integrations → Zapier. The tab leads with a Connect Zapier panel, then shows your API keys and the gatherings that can sync. Integrations are part of Elevate and Amplify, so on a Seva-only account the page asks you to choose Elevate on a gathering first.
Connecting Zapier to BrightStar
You connect once. BrightStar's Zapier app is private, so it does not appear in Zapier's public search. You add it with an invitation link instead.
- 1Open Dashboard → Integrations → Zapier and click Connect Zapier. Zapier opens in a new tab.
- 2Accept the invitation in Zapier. BrightStar now appears among your Zapier apps.
- 3Back in BrightStar, click Create your key. You can give the key a name, such as the tool it feeds.
- 4Copy the key right away. It is shown only once and begins with bsk_.
- 5In Zapier, add BrightStar as a trigger app and paste the key when it asks you to sign in.
Choosing which gatherings sync
Syncing is switched on per gathering. On the Zapier tab, the Gatherings syncing panel lists your Elevate and Amplify gatherings, each with a switch. They are off by default, so you decide which communities flow onward.
Only gatherings with the switch on are included. A gathering that is off sends nothing to Zapier.
The four triggers
Each trigger starts a Zap when BrightStar has a new record that Zapier has not seen before.
What each record carries
Records include the person's name, email, phone and address when you have them, plus the event's name, date and page link. Ticket buyer records also list each line as a pass, add-on, product or room. Room lines show the room type, check-in and check-out dates, nights and guests. Product lines show the product and its variant. You also get short summaries of the passes and rooms on the order.
Answers to your custom questions arrive under your own question wording. Money is sent in whole currency units, so 110 means $110.00.
If your key stops working
If BrightStar does not recognise a key, Zapier shows a message asking you to create a fresh key and reconnect. Revoking a key on the Zapier tab stops any Zapier connection using it right away. If Zapier is asked to slow down, it waits and tries again. If BrightStar cannot load your records, Zapier tries again on its next check.